Annual Meeting Poster Presentation Instructions


Annual Meeting | Registration | Continuing Education | Housing and Travel Schedule

Poster Presentation Instructions

Bulletin boards (board space: 4′ height x 8’width) will be provided in the Exhibit Hall with your poster number noted on the board. Push pins will be provided as well as personnel to assist you with hanging your poster. Bins for poster tubes will be available on either side of the aisle, and we request that you utilize these bins for tube storage and do not keep your tubes on the floor. The physical poster needs to be 45” (height) x 91” (width) or (114 cm height x 231 cm width).

Special Interest Session II: International Session

Friday March 23, 2018
Set-up for International Poster Session: 11:00 a.m. – 2:00 p.m. All International Posters must be set up by 2:00 p.m. on Friday, March 23, 2018.

International Posters will be displayed in the Storyville starting at 2:00 p.m. on Friday, March 23, 2018. All Global Posters must be removed by 4:30 p.m. on Monday, March 26, 2018.

Featured Poster and Standard Poster Session

Saturday, March 24, 2018
Set-up for Featured Poster and Standard Poster Session: 10:00 a.m. – 4:30 p.m. All Standard Posters and Featured Posters must be set up by 4:30 p.m. on Saturday, March 24, 2018.

Poster presentations for Standard Poster Session and featured posters will be displayed during the exhibit hall hours on Saturday, March 24 – Monday, March 26. The dedicated poster presentations will take place Sunday, March 25, from 3:30 p.m.– 5:00 p.m. and Monday, March 26, from 3:30 p.m.– 4:30 p.m. in SGO’s Exhibit Hall.

We also ask that an author be present during the following scheduled Exhibit Hall break times:

Saturday, March 24, 2018
Welcome Reception in Exhibit Hall 5:00 p.m. – 6:30 p.m.

Sunday, March 25, 2018
Exhibit Hall Hours 7:00 a.m. – 10:45 a.m. and 3:30 p.m. – 5:00 p.m.
Continental Breakfast 7:00 a.m. – 7:45 p.m.
Dedicated break 9:45 a.m. – 10:45 a.m.
Exhibit Hall break 3:30 p.m. – 5:00 p.m.

Monday, March 26, 2018
Exhibit Hall hours 7:00 a.m. – 11:15 a.m. and 3:30 p.m. – 4:30 p.m.
Continental Breakfast 7:00 a.m. – 7:45 p.m.
Dedicated break 10:15 a.m. – 11:15 a.m.
Exhibit Hall break 3:30 p.m. – 4:30 p.m.

All posters must be removed from the Exhibit Hall on Monday, March 26, 2018 no earlier than 4:30 p.m. and no later than 5:00 p.m., or they will be discarded.

On-site Poster Printing

A FedEx Office is located at the Hyatt Regency New Orleans, and on-site poster printing will be available. Please click on the dedicated poster-ordering website to order your poster.

Poster Shipping

Please view the shipping instructions to ship your poster directly to the Hyatt Regency New Orleans.