SGO Board Nomination and Election

Board Nominations

Nominations for 2018-2019 SGO Board of Directors open through Nov. 9

The Society of Gynecologic Oncology (SGO) is seeking committed members to apply for a leadership position on the SGO Board of Directors. If you feel that you are prepared and qualified to help guide the Society’s strategic direction and work towards our mission to eradicate gynecologic cancers, please consider submitting an application.

The SGO’s Nominating Committee is accepting applications for the following open positions:

• President Elect II (one-year term; total time commitment of four years)
• Secretary-Treasurer Elect (two-year term; total time commitment of four years)
• Two Board member positions (three-year term)
• Candidate Representative (one-year term)
• Fellow-in-Training (FIT) Representative (one-year term)

If you are interested in serving, please review the board service and election FAQs below and complete the self-nomination form. You will be asked to submit a brief biography and a headshot photo when completing the self-nomination form, in case you are slated for the election. SGO is only accepting self-nominations—so if you know someone whom you feel should serve, please encourage them to submit an application. In addition to professional background questions, applicants will also be required to disclose potential conflicts of interest.

The deadline to apply is Thursday, Nov. 9. Any questions regarding the application can be directed to SGO’s Manager of Governance, Jennifer Ocampo-Martinez, at (312) 676-3916 or jennifer.ocampo@sgo.org.

President Elect II
The President Elect II must be a Full Member in good standing. Multidisciplinary and international Full Members are eligible. The President Elect II serves a one-year term and automatically ascends to the position of President Elect I and to President of the SGO. The President Elect II executes the duties of the Secretary-Treasurer in the absence of the Secretary-Treasurer and Secretary-Treasurer-Elect. The President Elect II will also serve as chair to the SGO Health Policy and Socio Economic Committee. After Presidency, this individual continues to sit on the Board and Executive Committee for one year as Past President. The Past President chairs the Nominating Committee and Honors & Awards Committee. The total time commitment is four years.

Secretary-Treasurer Elect
The Secretary-Treasurer Elect must be a Full Member in good standing. Multidisciplinary and international Full Members are eligible. The Secretary-Treasurer Elect serves a two-year term and succeeds to the office of the Secretary-Treasurer for an additional two-year term with the recommendation and approval of the Nominating Committee. The Secretary-Treasurer Elect also chairs the Finance Committee for both the SGO and Foundation. The total time commitment is four years.

Board/Council Member (two open positions)
Board/Council Members must be Full Members in good standing. Multidisciplinary and international Full Members are also eligible. Board/Council Members serve one three-year term of office and will be appointed to sit on at least one SGO Committee as a Liaison.

Candidate and Fellow-in-Training Member Representatives
Candidate and Fellow-in-Training Representatives to the Board must be Candidate and Fellow-in-Training Members, respectively. Candidate and Fellow-In-Training members must be in good standing and hold the same member level for the duration of their appointment (March 2015 – March 2016). These representatives serve a one-year term of office and do not hold voting rights.

Frequently Asked Questions

To help you better understand the process and more actively participate in it, SGO has compiled answers to members’ most common nomination and election queries:

What positions must be filled this year?
Who is eligible to serve?
What criteria will the Nominating Committee use to select candidates?
What do Board Members do?
How much time does Board service require?
May I nominate myself?
How do I apply?
Do I need a letter of support to be considered?
May I nominate a candidate?
When are applications due?
What is the nomination and election process?
Who is eligible to vote in open elections?
Who can answer other questions that I have?

What Board positions must be filled this year?

There are seven vacancies on the 2017-2018 Board of Directors. SGO is seeking nominations for:

  • President Elect II (one-year term; total time commitment of four years)
  • Secretary-Treasurer Elect (two-year term; total time commitment of four years)
  • Two Board member positions (three-year term)
  • One Candidate Member Representative (one-year term)
  • One Fellow-in-Training Representative (one-year term)

Who is eligible to serve?

  • Any Full Member (including multidisciplinary and international Full Members) in good standing is eligible to serve as President Elect II or Board Member.
  • Any Candidate Member in good standing is eligible to serve as a Candidate Member Representative.
  • Any Fellow-in-Training Member in good standing is eligible to serve as a Fellow-in-Training Representative. The individual must be enrolled in a fellowship program for the entirety of their term.

What criteria will the Nominating Committee use to select candidates?

Assuming they meet membership requirements, the Nominating Committee will evaluate candidates based on their professional background, including their credentials, past leadership experience and tenure; their commitment to the SGO’s mission and vision, including their past involvement in SGO committees and programs; and their personal characteristics, including their communication skills, leadership style and commitment to diversity.* The following are guiding principles:

  • Professional Background: Do you have previous Board experience? Do you have special interests or business skills/strategic relationships that align with the SGO?
  • Personal characteristics: Are you easy to approach? Are you visionary and strategic? Are you ethical? Because part of your responsibility as a board member is to be a role model, leadership qualities are essential.
  • Your commitment to active participation and leadership: Do your other professional activities permit you to commit adequate time and attention to the duties required of an SGO officer or Board member?

*The Nominating Committee understands that Candidate and Fellow-in-Training members may not have previous committee or leadership experience due to the stage of their career. Prior service is not required of the Candidate and Fellow Representatives.

What do Board Members do?

You lead. You think. You plan. You implement. You evaluate. You focus on SGO’s Mission, Vision and Strategic Plan to build the foundation for the needs of professionals dedicated to women’s cancer research, training, screening, prevention and treatment. Board members bring viewpoints and knowledge which, when blended with the knowledge and skill of SGO’s talented staff, are essential to the organization’s continued success.

How much time does Board service require?

The President Elect II will spend two years preparing for Presidency. The year of Presidency can be very time consuming and the individual can expect to spend several hours a week reviewing email information, providing direction and participating on teleconferences. There may also be need to travel as a representative of the Society and its Foundation.

Board members must be willing to invest time in preparing for and thoughtfully participate in Board meetings and conference calls. The Board meets face to face two – three times a year for no more than a full day and participates in conference calls on a regular basis. Board members are also expected to attend the SGO Annual Meeting on Women’s Cancer.

May I nominate myself?

Yes. The Nominating Committee only accepts self-nominated applicants.

How do I apply?

If you are interested in serving, please complete the self-nomination form. You will be asked to submit a brief biography and a headshot photo when completing the self-nomination form, in case you are slated for the election. SGO is only accepting self-nominations—so if you know someone whom you feel should serve, please encourage them to submit an application. In addition to professional background questions, applicants will also be required to disclose potential conflicts of interest.

Do I need a letter of support to be considered?

Only applicants for the Fellow-in-Training Member representative position must obtain a letter of recommendation from their program director to be considered. Applicants for all other positions should not submit letters of recommendation as they will not be taken into consideration with the application.

May I nominate a candidate?

No. SGO does not accept nominations from members on behalf of others. If you know someone whom you feel should serve, please encourage them to submit an application for self-nomination. The Nominating Committee feels that all applicants should self-nominate and be evaluated on their own merits.

When are applications due?

Applications must be submitted no later than 11:59 p.m. CST on Thursday, Nov. 9, 2017. Late applications will not be accepted.

What is the nomination and election process?

SGO’s Nominating Committee will accept self-nominations through Nov. 9, 2017. The committee then reviews all applications and chooses a slate of no more than three names for President Elect II, no more than nine individuals for the three open Board Member positions, no more than three names for Candidate Member Representative, and no more than three names for Fellow-in-Training Member Representative. The slate is then presented to the SGO Board of Directors for approval.

Once the slate is approved, the candidates’ names and biographies are then presented to the membership-at-large for voting. Each eligible voting member will be notified by email or mail to cast their vote, choosing from the candidates presented on the slate. The election will occur in January and February 2018. The candidate(s) with the most votes will be elected.

Who is eligible to vote in open elections?

  • Full, Senior and grandfathered Associate Members (those who joined before 2010) in good standing are eligible to vote only for the President Elect II and Board Member positions.
  • Candidate Members in good standing are eligible to vote only for the Candidate Member Representative.
  • Fellow-in-Training Members in good standing are eligible to vote only for the Fellow-in-Training Member Representative.

Who can answer other questions that I have?

For more information about the nominating process, or nominating criteria, contact SGO’s Executive Director, Pierre Désy, at pierre.desy@sgo.org or (312) 235-4055.

For questions regarding the application submission process, please contact SGO’s Manager of Governance, Jennifer Ocampo-Martinez at jennifer.ocampo@sgo.org or (312) 676-3916.